1. Name

The name of the club shall be “Calderdale Tri Club” and here after will be referred to as The Club.

2. Affiliations

The Club will affiliate to the following:

i. The British Triathlon Association.
ii. Road Time Trials Council (RTTC).

3. Aims and objectives

The aims and objectives of the club will be:

i. To offer coaching and competitive opportunities in Triathlon and other multi sport events.
ii. To promote The Club and the sport of Triathlon within the local community.
iii. To ensure a duty of care to all members of The Club.
iv. To provide all its activities in a way that is fair to everyone and to encourage a diverse range of people to participate.

4. Membership

Each applicant for membership will complete an official membership form.

All members will be subject to the regulations of the constitution and by joining The Club will be deemed to accept these regulations, policies and any codes of conduct that The Club has adopted.

Members will be enrolled in one of the following categories:

i. Senior member.
ii. Junior member.
iii. Family member.

5. Membership Fees

Membership fees will be set annually and agreed by The Club committee or determined at the Annual General Meeting.

Fees will fall due annually on the 1st January.

6. Officers of The Club

The Officers of The Club shall be:

i. Chairperson
ii. Vice Chairperson
iii. Secretary
iv. Treasurer
v. Club Welfare Officer
vi. Coach (s)
vii. Race Director
viii. Social Secretary

Officers will be elected annually at the Annual General Meeting.
All Officers will remain in office for two years and will be eligible for reelection.
The Club will not operate with less than three Officers.

7. Committee

The Club will be managed through the committee consisting of the Officers of The Club and certain co-opted members as is necessary to carry out the objectives of The Club.
Only these posts will have the right to vote at meetings of the committee.
The committee will be convened by the Secretary of The Club and hold no less than 10 meetings per year excluding the AGM and any EGM’s.
The quorum required for business to be agreed at committee meetings will be two thirds of the Officer’s in post and any co-opted members.
The committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of The Club.
The committee will have powers to appoint sub committees as necessary and appoint advisers to the committee as necessary to fulfill its business and objectives.
The committee will be responsible for disciplinary hearings of members who infringe The Club rules, regulations, policies or constitution.
The committee will be responsible for taking any action of suspension or discipline following such hearings.

8. Finance

All The Club monies will be banked in an account held in the name of The Club.
The Treasurer will be responsible for the finances of The Club.
The financial year of the club will end on: 31st December.
An audited statement of annual accounts will be presented by the Treasurer at the
Annual General Meeting.
Any cheques drawn against The Club funds must hold the signatures of two officers of The Club.

9. Annual General Meeting and Extraordinary General Meeting.

Notice of the Annual General Meeting (AGM) will be given by the Secretary and shall take place within the month January.
Not less than 21 clear days notice shall be given to all members.
The AGM will receive a report from officers of the committee and a statement of the audited accounts.
Nominations for officers of The Club will be sent to the Secretary prior to the AGM who shall make them available to all members.
Election of officers will take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of the membership.
Members have the right to call an Extraordinary General Meeting (EGM) outside the date of the AGM.
Procedures for EGM shall be the same as for the AGM.
An EGM can be called by four members requesting such and detailing the reason for such.
The Secretary will inform all members of the date, venue and time giving 21 days notice and stating the reason for the EGM

10. Discipline and Appeals

All complaints regarding the behavior of members should be submitted in writing to the Secretary.
The committee will meet to hear complaints within 21 days of a complaint being lodged.
The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within
21 days of the hearing.
There will be the right of appeal to the committee following disciplinary action being announced.
The committee should consider the appeal within 21 days of the Secretary receiving the appeal.

11. Dissolution of The Club

A resolution to dissolve The Club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of The Club that remain will become the property of The British Triathlon Association Yorkshire and Humberside Area.

12. Amendments to the Constitution

The Constitution shall only be changed through agreement by majority vote at an AGM or EGM.
Any proposal for an amendment to the constitution should be made in writing to the Secretary at least 21 days prior to the AGM, who will make this available to all members prior to the AGM.
Any proposal for an amendment to the constitution outside the AGM should be made in writing to the Secretary and be supported by four other members. The Secretary will convene an EGM to consider such a proposal and will make such a proposal available to all members prior to the EGM.

13. Declaration

Calderdale Tri Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of its members.


Date: 17th January 2006      17th January 2006

Name: Mark Whyman            Roger Northrop

Club Chairperson                 Club Secretary